Effective Date: March 1, 2026
At Overlake Dental, we support your privacy and are committed to protecting your personal and health information. This Privacy Policy explains how we collect, use, and share information when you visit our website or use our services. It also outlines your rights under the Health Insurance Portability and Accountability Act (HIPAA) and the Washington My Health My Data Act (MHMDA).
1. Website Information Collection
When you visit the Overlake Dental website, we may collect standard, non-health-related information to support the functionality of our site.
- Information You Provide: If you use our general contact form, we collect your name, email, phone number, and any general inquiries you submit. Please note that our website contact forms are for general questions only, and we ask that you do not submit medical information through them.
- Automated Data: We may collect standard technical data, such as your IP address, browser type, and interaction metrics to support website performance and analytics.
2. Notice of Privacy Practices (HIPAA)
This section describes how medical information about you may be used and disclosed, and how you can get access to this information.
How We Use and Disclose Protected Health Information (PHI):
- Treatment: We use your PHI to provide dental care, which may include sharing information with referring physicians or specialists.
- Payment: We use your PHI to bill and collect payment from you, your insurance company, or a third party.
- Healthcare Operations: We use your PHI to support our business operations, such as quality assessment, training, and customer service.
Your HIPAA Rights:
You have the right to request restrictions on certain uses and disclosures of your PHI, request confidential communications, inspect and copy your health records, request amendments to your records, and receive an accounting of disclosures.
3. Consumer Health Data Privacy Policy (Washington MHMDA)
Under the Washington My Health My Data Act, we are required to provide specific details regarding the "Consumer Health Data" we collect. Consumer Health Data is broadly defined as personal information that is linked or reasonably linkable to a consumer and identifies the consumer's past, present, or future physical or mental health status.
Categories of Consumer Health Data We Collect:
- Individual health conditions, treatment, diseases, or diagnoses.
- Social, psychological, behavioral, and medical interventions.
- Health-related surgeries or procedures.
- Use or purchase of prescribed medication.
- Bodily functions, vital signs, symptoms, or related measurements.
- Diagnoses or clinical testing.
- Data that identifies a consumer seeking healthcare services.
Categories of Sources from Which We Collect Data:
- Directly from you (e.g., during your appointment, patient intake forms, or phone calls).
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- From other healthcare providers you authorize to share information with us.
- From your health insurance provider.
Purposes for Collecting and Using Consumer Health Data:
We collect and use this data strictly to provide you with dental care services, process payments, manage your appointments, and support our clinic's administrative and clinical operations.
Categories of Consumer Health Data We Share:
We only share the specific categories of Consumer Health Data listed above when necessary to facilitate your care, process payments, or support our operations.
Categories of Third Parties We Share Data With:
- Service Providers: Entities that process data on our behalf to support clinic operations (e.g., practice management software, billing services, secure communication tools).
- Healthcare Partners: Other dental specialists, physicians, or laboratories involved in your care.
- Insurance Companies: To verify coverage and process claims.
Your MHMDA Rights
Under MHMDA, Washington residents have the right to:
- Confirm whether we are collecting, sharing, or selling your Consumer Health Data.
- Access the Consumer Health Data we have collected about you, including a list of all third parties and affiliates with whom we have shared your data.
- Withdraw consent for our collection and sharing of your Consumer Health Data.
- Request deletion of your Consumer Health Data.
To exercise these rights, please contact us using the information below. We will respond to your request within the timeframes required by law.
4. Contact Information
If you have questions about this Privacy Policy, wish to exercise your rights, or want to file a complaint regarding your privacy, please contact our clinic:
Overlake Dental
Attn: Privacy Officer
2020 116th Ave NE Ste 220
Bellevue, WA 98004
Phone: 425-453-9999
